Last updated: January 2025

Scope

All data subjects whose personal data is collected, in line with the requirements of the GDPR. This privacy notice covers the general activities of The Clean Energy Cluster.


Responsibilities

  • The Data Protection Officer / GDPR Owner is responsible for ensuring that this notice is made available to data subjects prior to The Clean Energy Cluster collecting/processing their personal data.
  • All Employees/Staff of The Clean Energy Cluster who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.


Privacy Notice

Who are we?

The Clean Energy Cluster is an accumulation of member companies working in renewable energy.  The Clean Energy Cluster represents the suppliers of Scotland’s offshore wind sector. As the single point of contact for businesses with ambitious offshore wind growth plans, our goal is to enhance business development opportunities, foster innovation, facilitate knowledge transfer, drive skills development and boost the global competitiveness of the Scottish renewable energy supply chain

Our Data Protection Officer can be contacted directly here:
Name: Claire Mack  
Email: [email protected]
Phone: 0141 353 4980

Cookies

We use cookies to make our website work properly, to monitor its usage and to display content that we believe will be relevant to you.

A cookie is a small file that is downloaded on to your computer when you visit a website. Cookies are used by the vast majority of websites and can do a number of things such as remembering your preferences, recording your actions and counting the number of people looking at a website. Certain cookies may collect personal data, however, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about the usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. View Google’s privacy policy.

You can update your cookie preferences for using our site by either accepting or declining cookies using the options when visiting the site.

Sources of personal data

  • Name: for future reference via bookings for events (either manually Clean Energy Cluster staff in person/by telephone or through The Clean Energy Cluster website), registration for membership, website registration in order to receive membership benefits (i.e. access to member-only documents), registration to The Clean Energy Cluster marketing list or general enquiries about The Clean Energy Cluster’s work.
  • Email: as above
  • Title: as above
  • First name: as above
  • Last name: as above
  • Job title: as above
  • Organisation: as above
  • Organisation website: as above
  • Phone: as above
  • Address line 1: as above
  • Address line 2: as above
  • City: as above
  • Postcode: as above
  • Country: as above
  • Relevant PA or contact details of any colleague making booking on another’s behalf: as above
  • Social Media address (e.g. X or LinkedIn identity)
  • For future reference, The Clean Energy Cluster events which might have been attended: via bookings for events (either manually by The Clean Energy Cluster staff in person/by telephone or through The Clean Energy Cluster website).

How we use your data

The personal data we collect will be used for the following purposes:

  • Communication to members on The Clean Energy Cluster’s membership activities and our work
  • Communication to prospective members about The Clean Energy Cluster membership
  • For future reference, communication on events and initiatives relating to renewable energy.

Our legal basis for processing personal data is:

  • As a cluster for the renewable energy sector we receive contact data from our members and wider industry supply chain.
  • We manage communication with members in line with our contractual obligations to them. That communication can include our Daily and Monthly Briefings, event updates, emails concerning member Forums and more.
  • We also communicate with members, wider industry and other interested stakeholders on our work and activities in the sector.
  • For future reference, we manage bookings made to attend our events and will communicate on these and related events.
  • This data is used to further industry development, including supporting supply chain development
  • and information sharing.

Any legitimate interests pursued by us, or third parties we use, are as follows:

  • Provision of information to contacts received in the course of our trade association work from companies operating within our sector.
  • Provision of information to contacts received in the course of running equivalent sector events.

Specifically, we use data for several business functions. It may be collected from:

For Clean Energy Cluster events, during the booking process you will be asked for personal details with which we will:

  • Populate an attendee list which will be made available at the event and on The Clean Energy Cluster website and shared by email. This list contains ONLY names and employer names.
  • (For Parliamentary events only, your data will be shared with the relevant Parliament under the terms of The Clean Energy Cluster booking).
  • Produce name badges (which contain ONLY names and employer names) which delegates should wear to identify themselves at events.

Speakers at events

During the speaker sign-up process you will be asked for personal details with which we will:

  • Populate an attendee list which will be made available at the event and on The Clean Energy Cluster’s website.
  • Produce a programme (both online and in print) which will detail ONLY speakers’ names, business names, job titles, short professional biographies and Twitter handles.
  • Use in the organisation of the event (specifically, we may share your name, business name, job title, X handle and email address with other speakers).
  • Produce name badges (which contain ONLY names and employer names) which speakers should wear to identify themselves at events.

Member meetings

  • The purpose of The Clean Energy Cluster’s meetings is to gather and share knowledge between members.
  • To that end, data including names, job titles, business names and details of comments made at The Clean Energy Cluster’s member meetings can be shared between attendees of that meeting and The Clean Energy Cluster’s membership more widely UNLESS you specifically request of the Chair that comments made during the meeting remain confidential. That request must be made during the meeting in question.

Members of The Clean Energy Cluster

  • Individuals whose employer is a member of The Clean Energy Cluster are eligible to receive member benefits including, but not limited to, cluster emails and regular updates. We will communicate with employees of member organisations and store their data as detailed in this Privacy Notice to fulfil our contractual obligations to our members.
  • We may also publish details of The Clean Energy Cluster member companies on our website. These are publicly available and are published as part of our contractual obligations to our members.
  • The Clean Energy Cluster may share your data with the organisation through whose membership you are able to receive member benefits (which may be your employer).

Non-members of The Clean Energy Cluster

  • Individuals who are not members of The Clean Energy Cluster as detailed above are still able to receive regular updates as long as they have opted to do so. Recipients can unsubscribe from any email list at any time by clicking the unsubscribe link which appears at the end of every email, or by emailing [email protected].
  • If you would like more details on becoming a Clean Energy Cluster member, please get in touch: [email protected]

We do not collect or process special categories of personal data.


How we store your data

  • Personal data is stored on The Clean Energy Cluster password-protected server 
  • Personal data is stored on The Clean Energy Cluster’s secure website server
  • Personal data is stored on secure Microsoft servers.
  • We use email, which we manage on the Campaign Monitor platform, to keep you up to date with our work and to invite you to events in which we think you may have an interest. The only information about you which we manage through Campaign Monitor is an email address.


Consent

  • When we ask for personal data we will ask for permission to process your personal data specifically for the purposes identified.
  • Consent is required for Scottish Renewables to process all personal data, unless The Clean Energy Cluster is contacting its members in order to fulfil contractual obligations to them.
  • Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent at any time either by:

  • Unsubscribing by clicking on an unsubscribe link in relevant electronic communication.
  • By emailing [email protected] with a notification that you withdraw your consent for us to process personal data.


Disclosure

The Clean Energy Cluster will not pass on your personal data to third parties without first obtaining your consent.


Retention period

The Clean Energy Cluster will process personal data for three years and will store the personal data for five years.


Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject,
have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that The Clean Energy Cluster refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party involved (as stated above) in the processing of your personal data. To seek information about how your data is processed please contact our Data Protection Officer. You can download a template letter which may be helpful here.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by The Clean Energy Cluster (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and The Clean Energy Cluster Data Protection Officer.

The details for each of these contacts are:

Data Protection Officer:
Claire Mack
Scottish Renewables
24 Saint Vincent Place
Glasgow
G1 2EU
[email protected]
0141 353 4980

Supervisory authority contact details:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF
0303 123 1113
https://ico.org.uk/concerns

Image Credits

  • Michal Wachucik – Equinor – Hywind Scotland, the worlds first floating wind farm, operated by Equinor
  • GettyImages-1204406279 – S&G offshore wind – Dawn Rowan
  • 180816 KAP1 – Fran Coulthard
  • Busy Harbour 4 001 – Camilla Elder
  • Alpha Offshore
  • Global Energy Group
  • Miros Group
  • Port of Cromarty Firth – Kincardine FOW Demo Unit 2020
  • Floating wind – Equinor
  • Pam Wilson
  • Natural Power
  • Edge Solutions – Will Gough-Cooper
  • Kraken Robotics – Jack North
  • Ace Aquatec – Andrew Gillespie
  • EMEC – Colin Keldie
  • Geo Structural Scott Smith
  • Sarens PSG – Louise Garden
  • OSWCON24 – LRG
  • SGESCA 2024
  • YPGEA 24